Dear SIA Members,

NOTICE OF ELECTRONIC ANNUAL GENERAL MEETING

Notice is hereby given that the Annual General Meeting of the Singapore Institute of Architects will be held on 20 March 2024, 7.00 pm via Zoom.

Preliminary Agenda:

1. To receive and adopt the minutes of the previous Annual General Meeting and the minutes of any Extra-ordinary General Meeting which may have been held since the last Annual General Meeting
2. To receive and adopt the Report of the Council and reports of the Honorary Secretary and Committees
3. To receive and adopt the Institute’s Annual Balance Sheet and Statement of Accounts for the year ended 31 December 2023
4. To elect the Office Bearers and other members of the Council
5. To appoint Kwan Wong Tan & Hong as our External Auditor for the financial year 2024

Any other business not stated in the Preliminary Agenda which any Fellow/Corporate Member wishes to consider or transact at the AGM, should be communicated to the Honorary Secretary in writing and received by him at least fourteen (14) days before the date of the AGM (i.e. by 6 March 2024). Such other business shall be properly proposed and seconded by Fellow/Corporate Members who shall not be in arrears in payment of subscriptions or any sums due to the Institute.

Important Notes:

1. Attending the electronic Annual General Meeting

A member may attend the Annual General Meeting by observing and listening to the proceedings of the meeting by electronic means.

2. Electronically Present

The electronic Annual General Meeting scheduled on 20 March 2024 (Wednesday) 7pm will be conducted via Zoom.

Members can register to attend via this link (https://forms.gle/YxVXsoaJA3edsEdk7) and the meeting details will be sent 2 days before the meeting if the registration is received by 14 March 2024. For registrations received after 14 March 2024, the meeting details will be sent to the member’s email 1 hour before the meeting.

3. Questions for the Annual General Meeting

A Fellow/Corporate member may submit questions for the Annual General Meeting via email to sia_council@sia.org.sg. The questions must reach the Singapore Institute of Architects at least fourteen [14] days before the Annual General Meeting (i.e. by 6 March 2024).

All substantial and relevant questions will be addressed by the office bearers at the Annual General Meeting. Questions that concern a matter that will be put to a vote will be addressed by the Board and/or management. Such questions will be addressed at the upcoming virtual information session on 20 March 2024.

4. e-Voting

• AGM agenda voting will be by electronic vote.
• e-Voting period for AGM Agenda: from 13 March 2024 to 7.15pm, 20 March 2024.
• Voting period for Council Elections from 10 March 2024 to 7.15pm, 20 March 2024.

Best regards,

Ar. Wong Ker How

Honorary Secretary, Council Year 2023/2024

Singapore Institute of Architects