Notice of Annual General Meeting 2023

Members

Dear SIA Members

NOTICE IS HEREBY GIVEN THAT the Electronic Annual General Meeting (AGM) of the Singapore Institute of Architects will be held on 23 March 2023 (Thursday) 7pm via Zoom.

PRELIMINARY AGENDA

  1. To receive and adopt the Minutes of the previous Annual General Meeting
  2. To receive and adopt the Report of the Council and reports of the Honorary Secretary and Committees
  3. To receive and adopt the Institute’s Annual Balance Sheet and Statement of Accounts for the year ended 31 December 2022
  4. To elect the Office Bearers and other members of Council
  5. To appoint Kwan Wong Tan & Hong as our External Auditor for the financial year 2023

Any other business not stated in the Preliminary Agenda which any Fellow/Corporate Member wishes to consider or transact at the AGM, should be communicated to the Honorary Secretary in writing and received by him at least fourteen (14) days before the date of the AGM (i.e. by 9 March 2023). Such other business shall be properly proposed and seconded by Fellow/Corporate Members who shall not be arrears in payment of subscriptions or any sums due to the Institute.

Important Notes
In pursuant to the COVID-19 (Temporary Measures) (Alternative Arrangements for Meetings for Registered Societies) Order 2020 (the “Alternative Arrangements Orders”), the following arrangement will be adopted for the Annual General Meeting:

  1. Attending the electronic Annual General Meeting

A member will not be able to attend the Annual General Meeting in person. A member may only attend the Annual General Meeting by observing and listening to the proceedings of the meeting by electronic means.

(a) Electronically Present

The electronic Annual General Meeting scheduled on 23 March 2023 (Thursday) 7pm will be conducted via zoom. Members can register to attend via this LINK and the meeting details will be sent 2 days prior to the meeting if the registration is received by 20 March 2023. For registrations received after 20 March 2023, the meeting details will be sent to the member’s email 1 hour prior to the meeting.

(b) Appoint Chairman as proxy

Voting for AGM agenda will be by proxy only. Chairman of the meeting (Ar. Melvin HJ Tan, President, Singapore Institute of Architects) will be appointed as proxy to attend, speak and vote at the meeting.

  1. Questions for the Annual General Meeting

A member may submit questions for the Annual General Meeting via email to sia_council@sia.org.sg. The questions must reach Singapore Institute of Architects at least fourteen [14] days prior to the Annual General Meeting (i.e. by 9 March 2023);

All substantial and relevant questions will be addressed by the office bearers at the Annual General Meeting. Questions that concern a matter that will be put to a vote will be addressed by the Board and/or management before the closing date for the lodgement of proxy forms. Such questions will be addressed at the upcoming virtual information session on 23 March 2023;

  1. Voting

(a) AGM agenda voting will be by proxy. Chairman of the meeting (Ar. Melvin HJ Tan, President, Singapore Institute of Architects) will be appointed as member’s proxy to vote at the meeting.

(b) Proxy voting period for AGM Agenda from 16 March 2023 to 5pm, 23 March 2023.

(c) Voting period for Council Elections from 13 March 2023 to 7.30pm, 23 March 2023.

Best Regards

Tan Szue Hann
Honorary Secretary 62nd Council 2022/2023
Singapore Institute of Architects